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To record payment of a supplier invoice

To help you maintain good working relationships with your suppliers it's important that you pay your invoices on time. The Supplier Payments window helps you easily allocate your payments to the relevant invoices.

You can see what the oldest outstanding invoices are so that you can clear these invoices first or you can even spread the payment value over multiple invoices.

To record a supplier payment

CIS only: The terms supplier and subcontractor have the same meaning in Sage 50 Accounts. You cannot part pay invoices.

1. Bank or Suppliers > Supplier Payment.
   
   CIS only: If there is a mixture of CIS and non-CIS invoice and credits notes outstanding for this supplier, the Select Payment/Allocation type window appears. Choose the payment type you want to work with then click OK.

2. Complete the Supplier Payment window as follows:
   
   

   Bank A/C Ref	Choose the required bank account.
   Payee	Choose the required supplier account.
   Date	Enter the date of the payment.
   Cheque No	Enter the cheque number or reference for the payment. Note: If you use e-Banking and pay this supplier with online payments, the reference automatically appears as BACS, you should not change this.
   Amount box	Enter the amount of the payment.
   Rate	Note: This only appears if you have activated Foreign Trader. Enter the required exchange rate for the payment.
   Show	To filter which transactions appear in this window, from the drop-down list choose one of the following: All - Shows all transactions. Due - Only shows transactions within their due date. You set the due date within Suppliers > Supplier Record > Credit Control > Payment Due. This then records on each transaction. Date Range - If you choose this option you can then enter the From and To date which then only shows transactions in this date range.
   List Invoice/Credit by item line	To see the individual lines for invoices which have been grouped, select this check box.
   Payment	Enter the required payment value against the relevant invoices. To allocate credit notes or payments on account, enter the value you want to allocate on the credit note or payment on account item line then enter the same value on the invoice item line. Tip: If your invoices have been fully paid you can use the Pay in Full option which automatically enters the full value of the invoice.
   Discount	In the Discount column enter any required discount value against the relevant invoice. You must also reduce the payment value by the discount value.

3. Save > Close.